Administering the Survey

Objectives

  • To administer the survey to all targeted constituencies

Materials

  • Copies of surveys
  • Envelopes to collect surveys (if taking paper survey)
  • Pens
  • Access to computer lab, tablets, or cell phones (if taking digital survey)

Prepare Before

Make sure that everything in this Checklist Before You Give a Survey has been completed.

  • Supervisor/colleague has given feedback (if possible)
  • Participants have taken a test survey
  • Piloted survey with a test audience
  • Made changes and revisions based on feedback
  • Have approval from principal/site supervisor/executive director/etc. (if necessary)
  • Have determined key constituencies to take the survey
  • Have determined how to administer survey (e.g., homeroom, health class, lunchtime, afterschool program)
  • Set a date for survey administration and make sure everyone is informed of it

You may also need to do the following:

  • Give an informational presentation to the school or organizational staff about how you will administer the survey and what their role will be (some training, or clear explicit expectations as to what role you would like the staff to take, may be necessary)
  • Obtain permission from parents/guardians when administering with minors

Warm Up

What three adjectives describe how you want the survey to go?

Experience

How you will administer the survey will depend on your limitations in the school, organization, or neighborhood. The following is ideal, however, you will have to work within the situation you have.

VERSION 1: For a web-based survey

  • Have two participants from the research team in the computer lab while the survey is being taken.
  • All students will read from the same introduction/explanation and give the same instructions to all survey-takers.
  • Students will stay in the room unobtrusively and be available to answer questions while survey-takers take the survey.
  • Staff should maintain order but be as uninvolved as possible in order to make survey-takers feel safe while answering the questions.

VERSION 2: For a paper survey

  • Send two participants from the research team to each class that will take the survey.
  • All students will read from the same introduction/explanation and give the same instructions to all survey-takers.
  • Students will stay in the room unobtrusively while survey-takers take the survey.
  • Staff should maintain order but be as uninvolved as possible in order to make survey-takers feel safe while answering the questions.
  • Survey-takers will put their completed surveys in a folder when they are finished.

After students collect the surveys they must be stored in a safe, locked place until and while the information is entered into the computer.

Reflect

How did it go? What problems did you have?  What went well? What is our next step? Is there anyone we need to follow up with?

Summarize

During your next group meeting, have the participants write thank-you cards for every group that participated. Make sure you let each survey group know what your next steps are, how they can be involved, and when they will know about the survey results.

Demonstrate

Have all participants write a reflection on the following, either in group or at home:

  • What was the hardest part of this survey process for you?
  • What skills have you learned from writing and administering a survey?
  • What have you learned about yourself in this process?